Customizable Review Reports

Applies to Collaborator 14.5, last modified on April 09, 2024

This group of pre-built reports generates a list of reviews that meet certain requirements. Currently it includes the following review list reports:

  • Reviews Currently In Progress - Reviews in Planning, Inspection, or Rework phases.

  • My Reviews, Currently In Progress - Reviews you're participating in which are currently in Planning, Inspection, or Rework phases.

  • Recently Completed Reviews - Reviews completed normally (that is, not cancelled or rejected).

  • Stalled Reviews - Reviews where no communication has happened for a while.

  • Trivial Reviews - Reviews completed normally but too quickly to have been done properly.

Once you click on a report name, you will be directed to a page where you can tailor the report to your preferences.

This documentation uses the default names of review fields, columns and options. On your Collaborator server this information may vary, depending on server configuration: display labels, role names, review custom fields and so on.

The options are divided into several groups: Columns, Filters and Options.


In this section you can select which of the fields to include in the generated report. Thus you can choose how much or how little you view in the report.

Typically the following column names are displayed:


The unique identifier of the review.

Review Title

The title of the review.

Review Creation Date

Date and time, when the review was created.

Review Completion Date

Date and time, when the review was finished. Empty for in progress reviews.


Name of a group of users associated with the review.


Name of a workflow template associated with the review.


Current phase of the review.

Restrict Access

Who can access this review.

Creator Login, Creator Full Name

The login and full name of a person who created review. Creator may be a different person that a review author.

Author Login, Author Full Name

The login and full name(s) of review authors.

Reviewer Login, Reviewer Full Name

The login and full name(s) of reviewers.

Observer Login, Observer Full Name

The login and full name(s) of review observers.

Moderator Login, Moderator Full Name

The login and full name(s) of review moderators.

Defect Count

Total number of found defects.

Defects Per Hour

How many defects were found by reviewers in one hour.

Open Defect Count

Total number of open defects.

Comment Count

Total number of comments made.

Last Comment

Date and time, when the last comment was made.

Idle For

Time since any activity has occurred in a review.

File Count

Total number of files uploaded to the review.

LOC (Uploaded)

Total number of lines in all files.

LOC Added

Total number of lines added.

LOC Removed

Total number of lines deleted.

LOC Changed

Total number of lines with modifications.

LOC Delta

Change in line count, that is, lines added minus lines removed.

LOC Reworked

Total number of all reworked lines (added + removed + changed).

Review Wall-Clock Duration

How much time has passed since the review was created and till the review was completed (or now, if the review is still in progress).

Total Person-Time

The total of all recorded time that all participants were looking at review.

Reviewer Time

The total of all recorded time that all participants with a role that can move review to the next phase/complete were looking at review.

Author Time

The total of all recorded time that all authors were looking at review.

Number of Participants

Total number of review participants.

Average Participant Time

An average time each participant was looking at review.


A detailed description of the review.

Review Custom Field

Value of any other review custom field.

Project ID

The unique identifier of the project.

Project Title

The title of the project.

Project Creation Date

Date and time, when the project was created.


In the Filters section you can define which reviews to include or exclude from the report. Most of the fields that Collaborator can display (see Columns section), can also act as filter fields.

You can specify one or more conditions and Collaborator will show only those reviews that match these criteria. For instance, show reviews of some particular user, reviews created in certain time period, reviews whose title contains particular word and so on.

When several conditions are given, the report displays data that matches all of the specified conditions.


In the Options section you can specify how the found data is sorted, entitled and divided into pages. A report has a limit on the maximum number of rows that can be displayed: 50 rows by default. You can change the number in the Max # Rows field. When you export report data to CSV or SQL or print the report all rows are exported/printed regardless of this option value.

Generating Reports

To generate any report from this group:

  1. Choose the type of a report that you need and click its name.

  2. Specify the desired options for the report: column set, filters, sorting and so on. To reset the report options and filters, press Revert button.

  3. Click Run button to generate the report with the specified criteria and parameters.

The report will be displayed in the Results pane in the bottom of the page.

Report results

Click the image to enlarge it.

Exporting Reports

To export any report from this group:

  1. Generate the desired report as described above.

  2. Click one of the toolbar buttons in the top right of the Results box:

    • The Link button will bring up a pop-up window with a direct link to the current customized report (with all the current options and filters preserved). You can bookmark this link to use whenever you want to revert back to the review configuration.

    • The SQL button will display an SQL query that was used to generate the current report. You can use this SQL query when creating custom reporting tool. This button is not available to regular users, unless the Reports access setting is set to Enabled for everyone.

    • The Printable button will prepare the report in a printable format.

    • The PDF button will export the report in PDF format.

    • The CSV button will export the report in comma-separated values format. Note the CSV output format does not consume a license.

    • The XLSX button will export the report as Excel spreadsheet.

    • The DOCX button will export the report as Word document. (Due to report engine implementation, generated documents are compatible with Microsoft Word and Google docs, but could be incompatible with OpenOffice and LibreOffice.)

See Also


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